Policy Center

Policy Center is where your organization authors, approves, and maintains internal policies. It gives every policy a controlled lifecycle — from first draft to published record — and keeps that record audit-ready through renewal reminders, comments, and a complete audit trail.

What this is

A policy in Modulos is an organization-wide document: an acceptable-use policy, a data-handling policy, an AI governance charter, or any other standing instruction your organization needs to publish, version, and periodically renew.

Policy Center is separate from AI System Governance. The distinction is deliberate:

	Policy Center	Governance (AI Systems)
Scope	Organization-wide	Per AI System
Primary artifacts	Policies (versioned documents)	Requirements, Controls, Evidence
Lifecycle driver	Approval workflow + renewal period	Review and execution workflow
Audience	All staff or specific roles	AI System teams and reviewers

Policies and governance Controls can reference each other — a Control may cite the policy it operationalizes — but they are managed independently.

Key roles

Roles in Policy Center

• Policy Owner — the user assigned to a policy. Responsible for keeping it current, initiating drafts, and triggering the approval process. Can also archive or restore a policy.
• Policy Manager — an organization role granted to users who review and approve policy versions. Policy Managers receive a notification when a version is submitted for approval and can approve, reject (with a reason), or publish versions.
• All members with read access — can view published policies and their version history.

How the continuous governance loop works

Once published, the renewal period clock starts. When a renewal window is reached, the policy owner receives a notification prompting them to open a new draft and restart the cycle. This keeps policies from silently drifting out of date.

Every status transition — submission, approval, rejection, publication, archival — is recorded in the policy's audit trail alongside comments, giving auditors a complete, timestamped decision history.

Related pages

Policies

Create and manage policies, assign owners, search and filter

Policy Templates

Start from the Modulos-maintained Templates Catalog

Lifecycle & Approvals

Status workflow, approval steps, renewal periods

Governance Operating Model

How Requirements, Controls, and Evidence work inside an AI System

User Management

Assigning the Policy Manager role to organization members