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Evidence and audits ​

The failure mode in supplier assurance is “last‑minute document scramble.” A scalable approach keeps evidence current continuously.

Authoritative resources ​

How to stay review-ready ​

A review-ready approach has four parts:

  1. One evidence library (single source of truth)
  2. Clear ownership (who refreshes each artifact)
  3. Defined cadence (expiry/review dates and triggers)
  4. Point-in-time exports (stakeholder and audit packages)

Independent assessments (what to expect) ​

Supplier requirements programs typically distinguish between:

  • self-attested requirements (supplier asserts compliance and keeps evidence)
  • independently assessed requirements (third-party validation or certifications)

In SSPA, Microsoft describes different supplier profiles and when independent assessments may be required, including accepted certification alternatives for some profiles (see the authoritative links above for the current details).

What “good evidence” looks like ​

Evidence is easiest to defend when it attaches to the smallest meaningful claim (a control component) and can be reused across multiple reviews.

Typical evidence artifacts used in supplier assurance:

  • information security and privacy policies (and ownership)
  • incident response plan + last exercise/tabletop record
  • business continuity / disaster recovery plan + test evidence
  • access control and account review evidence
  • vulnerability management process + recent outputs
  • third-party assurance reports and attestations (when applicable)
  • subprocessor list + vendor review cadence and outcomes

How Modulos helps ​

Use Modulos to:

  • store vendor documents and keep them organized
  • set review cadence and owners
  • reuse vendor artifacts as evidence for project controls where applicable

Where this lives:

  • Vendors for supplier records, documents, and review dates
  • Project → Evidence when a vendor artifact needs to be referenced as project evidence
  • Project → Controls when a supplier artifact supports a system control (e.g., hosting provider security)

Exports for stakeholders (diagram) ​

Treat exports as point-in-time snapshots for reviewers and internal audit.

Scope

Define the boundary so evidence stays consistent

Vendors

Supplier records, documents, and review cadence

Evidence

Evidence objects, linking, and reuse across controls

Disclaimer

This page is for general informational purposes and does not constitute legal advice.