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AI Product Owner Path ​

Document one AI system as an auditable project: describe what it does, how it’s used, and what governance work is in scope.

Outcome ​

You leave this path with:

  • a project that represents your AI system
  • a clear system description and lifecycle stage
  • the right frameworks attached for governance work
  • owners assigned so implementation can start immediately

Time to first value: 30–60 minutes
Prerequisites: you can create or edit a project, or you can work with a project Owner

Path at a glance ​

1

Create the project

Register the AI system as the unit of governance

2

Describe the system

Capture purpose, users, and deployment context

3

Set the scope

Select frameworks and record key classifications

4

Enable execution

Assign owners and kick off evidence collection

Step 1: Create the project ​

Goal: represent the AI system as the place where governance work happens.

Where in Modulos

  • Project → Add new (or Organization → Projects → Create) to create a project

Do this

  • Create the project with a specific name that matches how the system is discussed internally.
  • Add a short description that explains what the system does and where it is used.

You’re done when

  • the project exists and is recognizable to stakeholders

Step 2: Describe the AI system ​

Goal: make the system understandable without tribal knowledge.

Where in Modulos

  • Project → Settings → General settings

Do this

  • Describe the purpose, intended users, and deployment context.
  • Set the lifecycle stage to reflect reality.
  • Add the project’s annual economic value if available (used across governance and risk workflows).

You’re done when

  • a reviewer can read the project and understand what is being governed

Step 3: Set governance scope ​

Goal: ensure governance work is scoped to the right standards and regimes.

Where in Modulos

  • Project → Settings → Frameworks to select or update frameworks
  • Project → Settings → EU AI Act to document scoping and classification when relevant

Do this

  • Attach the frameworks that apply to this system’s context.
  • Record key scoping and classification decisions for the EU AI Act when applicable.

You’re done when

  • the project reflects what “in scope” means for governance work

Step 4: Enable execution ​

Goal: make the work actionable for the people implementing and reviewing it.

Where in Modulos

  • Project → Settings → User access to assign project roles
  • Project → Requirements and Project → Controls to begin implementation

Do this

  • Assign at least one Owner and one Reviewer for separation of duties.
  • Identify the first set of high-priority requirements and controls and ensure they have owners.
  • Start evidence collection early so you’re not retrofitting later.

You’re done when

  • owners and reviewers are assigned
  • governance work can proceed without you being the bottleneck

Next handoff ​

Compliance Lead

Run a gap analysis and drive governance work to audit-ready status

Risk Manager

Quantify top risks in monetary terms and align exposure to budgets

Engineer & Integrations

Connect systems so governance work can reference real artifacts